Universal Design

Plain Language in Print

Using plain language is one Universal Design principle writers can easily implement in their print material. Plain language makes written content accessible for the majority of users regardless of ability, education level, or familiarity with the content. Plain Language.gov gives clear guidelines for how to use plain language. Plain language is not dumbed down or somehow lesser than regular language. It is accessible and clear for everyone, which is a step in the right direction.

Here are some ways to use plain language in your writing.

• Identify your audience and write for them individually.
• Stay organized by using lots of clear headings, writing in short sections, and addressing one person, not a group.
• Use active voice.
• Use simple verbs and avoid hidden verbs.
• Use must to indicate requirements.
• Cover only one topic per paragraph, making sure to use clear transitions when needed.
• Use examples, lists, and tables to clarify information.
• Minimize the use of idioms and technical jargon when possible.

These and other plain language practices will make your print materials accessible for all users, no matter their level of ability.